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Document Processing Clerk

Since its establishment in 2000, Walong Marketing, Inc. has been dedicated to meeting the gourmet food needs of Asian American communities. With our global resources and nationwide shipping network spanning more than five distribution centers, we deliver the most authentic Asian foods to every corner of the United States. We are committed to the community and emphasize the importance of food and cuisine in daily life. Walong Marketing Inc. welcomes you to join our team!

Position Summary:

As a Document Processing Clerk, you will be responsible for coordinating and tracking shipping progress, payments, and various transactions. This role requires meticulous attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently. You will work closely with internal and external stakeholders to ensure accurate and timely processing of all documentation and transactions.

Responsibilities:

Create and manage domestic, import, and intercompany purchase orders, ensuring accurate documentation and timely processing.
Generate and oversee expense purchase orders, maintaining detailed records and ensuring proper authorization.
Prepare telegraphic transfer (T/T) requests accurately and promptly to facilitate smooth financial transactions.
Verify matching documents to ensure accuracy and completeness, addressing any discrepancies as needed.
Efficiently process check requests, ensuring all necessary approvals and documentation are in place.
Manage and execute transfer requests, coordinating with relevant departments to ensure seamless transactions.
Create and maintain all necessary import and export documentation, ensuring compliance with relevant regulations.
Communicate with stores, vendors, buyers, and distribution centers to ensure accurate product quantities, pricing, and timely delivery, resolving any arising issues.
Respond to incoming phone calls and emails professionally and promptly, collaborating with internal and external stakeholders to ensure timely payments and issue resolution.
Perform other duties as assigned by management.

Qualifications:

Associate degree or above is required.
1 year of work experience in data entry and document processing is preferred.
Bilingual English and Chinese is required.
Knowledge of international business is preferred.
Detail-oriented, diligent, patient, and responsible personality.
Proficient in computer and Microsoft Office Suite.
Authorized to work in the United States without sponsorship.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift, carry, and pull up to 50 pounds at times

Position Details:

Employment Type: Full Time
Location: 95 Caven Point Rd, Jersey City, NJ 07305

Benefits:

Medical, Vision, Dental, and Life Insurance
401(k) Retirement Savings Plan with up to a 4% Company Match
Long-Term Service Award
Paid Time Off

Compensation:

The pay range for this job is between $20.00 and $23.00 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer

include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

Beware of Job Scams:

We prioritize applicant safety at Walong Marketing, Inc. Please exercise caution during your job search. Be wary of unsolicited offers, requests for personal information or upfront payments, poorly written job descriptions, unrealistic promises, and unprofessional communication. Research employers, verify job postings, and trust your instincts. Report any suspicious activity. For helpful guidance on identifying job scams, visit this link provided by the Indeed website:

https://www.indeed.com/career-advice/finding-a-job/job-scams

Disclaimer:

Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

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